What Should a Wedding Catering Quote Include?
Key facts
- Send a shared event brief and count basis.
- Confirm menu and serving inclusions.
- Assign staff, equipment and venue responsibilities.
Start with a shared event brief
Send the same date, venue, service time and guest-count basis to each caterer. State whether you need a full meal, sweets and drinks, or another arrangement. Include any separately quoted henna, jaha or family gathering rather than expecting one event price to cover several occasions.
Tell providers what the venue supplies and which details remain unconfirmed. A quote based on the caterer supplying all tableware differs from one that relies on the venue. Mark pending items openly so you can resolve them before confirmation.
Identify the food and serving basis
Request the actual dish list, drinks, desserts and any cake service. Confirm whether the basis is per diner, a specified quantity or another arrangement. Ask about the minimum count, children’s meals, working-supplier meals and individually agreed alternative meals.
Terms such as “open buffet” or “complete menu” need explanation. Confirm the operating period, replenishment arrangements and exclusions. A price label cannot tell you whether coffee, water, serving utensils or an extra dessert station are included.
Catering quote review
Check each item as you complete it. Add it to your notes app or keep your progress in Favorites.
Review the operational items
| Quote item | Detail to confirm |
|---|---|
| Staff | Roles, service period and any additional-hours rate |
| Equipment | Serving stations, tableware and other supplied items |
| Transport | Delivery area, access and collection |
| Setup | Who installs, checks and removes the service |
| Venue costs | Outside-caterer, kitchen or other confirmed charges |
| Fees | Applicable taxes or fees and whether included |
Ask the venue and caterer to confirm who supplies each shared item. If both offers exclude a necessary item, include its confirmed cost before comparing totals. Avoid counting the same item twice when the venue package already provides it.
Make the total and changes clear
Ask for the total for your chosen scope, separating optional additions. Record the quote’s validity and what confirms a booking. Confirm payment dates, the final-count deadline, date-change or cancellation terms and how menu substitutions are handled.
If attendance increases, ask how the provider prices and approves the change. If it falls, ask whether the payable amount changes under the agreed minimum. These are specific terms to review, not rules shared by every caterer in Jordan.
Keep one final version
Before booking, request a revised quote reflecting your actual choices. Keep the menu, count, service, total and terms together. When a discussion changes the scope, ask for an updated confirmation rather than attaching several conflicting messages to the original offer.
Discover providers through Farhetna and verify current offers directly. A clear quote helps you compare the service you would receive and gives the event team a usable brief.
Common questions
Is a per-person price enough?
No. Confirm what that price includes and the total for the agreed scope.
Are taxes and delivery always included?
Ask the provider; do not assume inclusion.
What if a necessary item is missing?
Identify who supplies it and confirm its cost before choosing the offer.
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